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About Our Event Center

Greater Southwest Black Chamber of Commerce

Event Center Terms

The maximum occupancy of the Conference Room is approximately 75 people with tables/chairs; approximately 100 people theater style.  It also depends on the setting of the room to could increase or decrease the amount of table and/or table and chairs.

Terms 
  1. Room rental shall be on a first come, first serve basis once rental agreement and deposit is on file. 
  2. Submitting your application does not gaurantee the date you are requesting. Our office will get back with you within 24 hours to discuss details prior to confirmimg your requested date and times.
  3. Room availability is Monday-Saturday 7:00 a.m.-10:00p.m. and Sunday 12:00 pm - 4:00 pm.  
  4. The  Event Center reserves the right to terminate contract as we see fit. 
  5. All individuals and/or businesses must complete a room rental agreement form.
  6. Deposit is required at the time application is completed for all reservation dates with a minimum of a 4-hour rental.
  7. Final payment is due 5 days prior of the event room use.
  8. Cancellation must be done one week (7 days) prior to the scheduled event minus administrative fee of $50. Without cancelation notice, all funds will be forfeit.  
  9. The event room will be set up with tables and chairs to your specifications by the GSWBCC staff. A $35 set-up fee applies to all events/non-refundable. 
  10. The GSWBCC is a smoke-free building. 
  11. Audio visual requirements will be set up to your specifications, which will be included in your rental fee. 
  12. There will be a set up, tear down, and to secure the building fee for after hours and weekend rentals. 
  13. The Events Coordinator will provide a list of caterers in the chamber if need be.

Regulations 
  • Renters are responsible for any damage to the facility and/or contents of fixtures. All damages must be reported to GSWBCC staff immediately. 
  • The room must be left in a neat, clean, and orderly condition. If these conditions are not met, there will be a  clean-up fee of $100.00.
  • Individuals holding events assume responsibility for any damage to rooms, contents of equipment used will be charged for any necessary repairs or replacement.
  • Renters understand that nothing shall be attached to the walls, ceilings, or any other fixtures. 
  • The GSWBCC is a drug, alcohol, and smoke free facility 
  • It is understood that the GSWBCC is in no way responsible for any personal injuries, property damages or other liabilities that may be incurred during use of their facility. 
  • Renter agrees to release indemnity and hold the GSWBCC harmless of any such damages  
  • Overstay Fee of $25.00 per hour applies if the renter stays past the contract time, this fee will be collected before departure 
  • Copying fees; black/white $1.00 per copy, Color $2.00 per copy 

LEON CARTER EVENT CENTER RENTAL FEES

Monday-Friday 
 4 hr. Time Slots 

Banquet Style
Member Rates .............. $ 225      
Non-Member Rates ...... $ 275
Theater
Member Rates .............. $ 200 
Non-Member Rates ...... $ 250

By the Hour  (2 hr. minimum) 
Saturday 
4 hr. Time Slots 

Banquet Style
Member Rates ............... $ 250 
Non-Member Rates ....... $ 300
Theater 
Member Rates ............... $ 225 
Non-Member Rates ....... $ 275

Member .......................... $ 50/hr. 
Sunday
4 hr. Time Slots 

Banquet Style
Member Rates ............... $ 275 
 Non-Member Rates ...... $ 325
Theater 
Member Rates ............... $ 250 
Non-Member Rates ....... $ 300 

Non-Member  ................. $ 65/hr. 

Rental Application